Conference Schedule

Gather is a virtual space for people to live and interact more effectively online. Starting with a web-based video calling experience that serves the urgent needs of people today.

Gather combines video-calling with a 2D map, letting you walk around and talk to the other people right next to you.

View the Gather.town practice video

You can visit our Supervisors Conference Gather.Town here.

In Avery Dining Hall you can enter into our conference Zoom meeting.

In Avery Conference room we invite you to have lunch with your friends at the dining tables.

In the Avery Library, you can take assessments like Myers-Briggs and Clifton Strengths tests. You can also learn a recipe or two from our Caltech Dining Services and the Athenaeum!

The conference book and any documents submitted by presenters can be found on Box on the day of the conference.

Some of the documents that are shared in Gather are only viewable using Google accounts. For information on how to set up an account using your access.caltech credentials please follow the instructions below.

To use Google Drive

• Watch a Caltech-specific tutorial using Google Drive
• Go to https://drive.google.com and log in with your access.caltech credentials to get started. Please note: if you are already logged in to Google with a personal account, log out and then log in with your access.caltech credentials.
• If prompted for the type of account, choose "G Suite account," or "Drive Enterprise," not a personal account. You will then see the common SSO Caltech credential log in prompt.

Presented by:

• Stacey Boland, Ph.D | project systems engineer, NASA JPL

Zoom link

Gather.town

Box account

An employee's first few weeks in a new role is an exciting and important time. As a hiring manager, creating a successful onboarding experience ensures that your new hire feels welcomed and becomes a productive member of your team. In the remote environment, a well-rounded and robust onboarding experience is even more crucial. This presentation will discuss the importance of virtual onboarding, how to prepare for your new hire's first day, and what to include in your onboarding plan.

Presented by:

• Liz Dorfman, senior recruiter
• Emily Hornschemeier, recruiter
• Kohl Iverson, recruiter

Meeting ID:

Gather.town

Box account

Ask Julia is an opportunity to foster a staff community in which each member is encouraged to engage in respectful and thoughtful exchanges of ideas with people who have diverse perspectives, encourage and cultivate talent, and facilitate opportunities for improvement. We use the Caltech honor code and Institute policies as guides for our discourse and outreach. Questions will be submitted online prior to the conference.

Presented by:

• Julia McCallin, associate vice president for human resources, chief human resources officer

Meeting ID:

Recommended activities

• Eats@Home w/ Dining Services
• Athenaeum video

Diversity, Equity and Inclusion. Simple, yet important words. What do they mean? Why do they matter?

Join us as we explore the answers to these questions, and discuss simple steps that can support the journey toward a more diverse, equitable and inclusive workplace. We will provide an overview of the work already taking place at Caltech, highlight resources available, and take a minute (or a bit more) to acknowledge the data limitations we currently face. Learn about best practices, share what you are doing with others, and brainstorm the possibilities.

Presented by:

• Jessica Almeida, Manager, employee and organizational development consultant
• Esther Attebery, employee and organizational development specialist
• Carolann Icasiano, HR systems & data analyst
• Ofelia Velazquez-Pérez, director, employee and organizational development

Zoom link:

Gather.town

In our management playlist, some of our greatest hits include moments when we make key decisions for ourselves, our people and our institution. But why, so often, do we struggle to make a decision at all? Why is it so hard for groups to make a decision in a team meeting? In this session, Melissa Parnell of Ensight Partners will be playing a mixtape of the paradoxical and illuminating tunes of our ability, as well as our inability, to make good decisions as a manager and leader.

Learning Outcomes:

1. Why deciding can be psychologically distressing.
2. How to improve decision-making for yourself and your team.
3. What happens after the outcome of a decision goes poorly.
4. How to think through decisions more effectively.

Presented by:

• Melissa Parnell, M.A., Executive Coach, Leadership Consultant | Ensight Partners

Zoom link

Gather.town

Join Pili Bailey a 15-minute chair yoga session before we wind down our conference and head into our closing keynote presentation. Chair yoga can help increase your strength and flexibility, improve pain management skills, and reduce stress.

Presented by:

• Pili Bailey, M.S. Chemistry | Certified Yoga Instructor, 200 RYT

Zoom link

Presented by:

• Dr. Lindsey Malcom-Piqueux, assistant vice president for diversity, equity, inclusion, and assessment

Zoom link